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Word Tips Express
A Formatting Tip That is Almost Too Easy!
Word Tips Express #4

March 01, 2010

Word Tips Express
Volume 2, Issue 4
February 2010 Issue

This is a busy time of year for most people. It's tax time (in the USA), reports are due, budgets need to be finalized...Whew! It can be overwhelming. And not only do you have to write reports, they need to look good, too!

Adding photos and clip art to your documents is a fast way to give them a professional look.

Small child using computerIn this month's featured tutorial, I show you a formatting tip that is almost too easy!

Don't forget to check out the featured keyboard shortcuts...I reveal how to insert clip art or photos on the fly.

In this Issue:

As always, I appreciate your comments and suggestions!

All the best!

signature


New on Word-tips.com

Newest additions:

  • Microsoft Word Styles - If you never use Word styles, you are missing out on one of the most powerful features of Microsoft Word! Get started with the Style Basics Tutorial. Go there now...
  • Download the Microsoft Word 2010 Beta - Do you want to take a peak at the new version of Word before it is on store shelves? Then download the beta version and check it out. But hurry, it is only available for a limited time. Go there now...

Updates:

  • Word Tips Q&A: If you have been waiting for the Q&A section to reopen, look for it sometime in March. I'll keep you posted...!

Word 2007 Shortcuts:

Insert Clip Art or Photos

To insert an image from the Clip Art Gallery, press Alt, then N, then F, one after another.

To insert a photo, press Alt, then N, then P, one after another.


Featured Tutorial:

Repeating Graphics -

This Formatting Tip is Almost Too Easy!

You can enhance your documents by using repeating graphics, such as logos, icons, dividers, and photos. But inserting the same graphic over and over again is tedious and a waste of time.

Obviously, if a graphic is part of the header or footer, it will repeat on every page. But what if you want a repeating graphic somewhere else on the page?

Creating Repeating Graphics

Here is the too easy part...you create repeating graphics using headers and footers!

Here's how...

Open a Word 2007 document and do the following:

  1. On the Insert tab, click Footer. [I use a footer in this tutorial, but you can use either headers or footers.]
  2. Select Blank for the footer type.

Insert blank footer option

Now for the fun part...!

Inserting Clip Art into the Footer

For this tutorial, let's use an image from the Clip Art Gallery to create a repeating graphic.

To open the Clip Art Gallery, do one of the following:

  • With the cursor still inside the footer, use the keyboard shortcut to insert clip art (press Alt, then N, then F, one after another).

    -OR-

  • Select the Header & Footer Tools Design tab, and then click Clip Art.

Once you find an image you like, double-click it to insert it into the footer. If needed, resize the image by dragging the editing points.

Dragging to resize image

Now that the image is inserted into the footer, let's position it somewhere else on the page.

Positioning a Repeating Graphic

Before you can reposition the graphic, you need to change the text wrapping settings by following these steps:

  1. Right-click the graphic.
  2. Point to Text Wrapping, then select In Front of Text.

Drag the graphic out of the footer area and place it anywhere on the page. If it won't move, make sure you changed the Text Wrapping settings.

Repeating graphics
In this document, the repeating bullets and divider are part of the footer.

Because the graphic is a part of the footer, it repeats on every page.

Just a note...once you close the footer to edit your document, the graphic will look grayed out like the rest of the header and footer content. Don't worry, it will print normally.

Experiment with creating multiple repeating graphics, or using different ones for odd and even pages. Use your imagination!

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