How do I do a complete RECHECK of the spelling and grammar in a Word 07 document?
— Submitted by Anonymous (New Zealand)
It is a good idea to do a complete spelling and grammar check on the last draft of a document, especially if more than one writer has worked on it.
To recheck the document, you need to reset the spelling and grammar checker so it checks text that was previously marked to be ignored. This is quite easy to do once you know where to find the controls.
Follow these steps to reset the spelling and grammar checker:
- Click the Office Button or the File tab.
- Click Word Options.
- On the left navigation menu, select Proofing.
- Click Recheck Document, then click Yes.
- Click OK.
This resets the checker. Now press F7 to run a new spelling and grammar check.
Resetting the dictionary
If you added incorrectly spelled words to the Microsoft Word dictionary, resetting the spell checker does NOT remove the incorrect spellings.
When you add new words to the Word dictionary, they are actually saved to a new, custom dictionary.
Here is how to delete everything from the custom dictionary:
1. Click the File tab (or Office button), then click Options.
2. Click Proofing > Custom Dictionaries
3. Highlight the dictionary then click Edit Word List.
4. Click Delete All. (You can also edit the terms one-by-one.)
5. Click OK (3 times).
This will clear out all of that bad spelling.
(These comments were from a previous commenting system. If you want to add to the discussion, use the comment box at the bottom of the page. Thanks!)
fix spell check
I appreciate your attempt to fix my problem. However, this didn’t work. I still get a message that says, “The spelling and grammar check is complete. Text marked with “Do not check spelling or grammar” was skipped. How would I have “marked text with ‘do not check spelling or grammar’????
Troubleshooting the Spell Checker
If you select “Ignore All” while you are running a spell check, it will ignore any additional instances of the misspelled word. However, if this was the case, it would have been reset using the previous instructions.
Sometimes if you copy and paste text from another document, the original author may have marked the text as “Do Not Check”.
The following troubleshooting information comes from the website of Suzanne Barnhill, Microsoft MVP.
First, go to Office Button > Word Options > Proofing. Make sure that “Hide Spelling Errors in this Document” is not selected.
If that does not fix the problem, select your entire document by pressing CTRL + A. On the Review tab in the Proofing group, select Set Language. Select the correct language, then clear the checkbox “Do not check Spelling or Grammar.” Click OK.
Hopefully one of these solutions will correct the problem. If not, be sure to visit Suzanne’s site. She has lots of great information for getting the most of out the Spelling and Grammar checker tools.
resetting of spellchecker
Thanks, the above worked, while the Microsoft Fix it 50546 did not.
revert to original dictionary
What if my Word 2010 dictionary has several misspelled words (that the kids added) and I have no clue how many bad words are out there. Can I automatically remove all additions that were added to the dictionary since it was installed?
** See the article above for instructions on how to reset the dictionary.